By Keith Pollow

In today’s modern business world, the average company produces an overwhelming amount of information, most of which is still produced in hard copy formats All too often, businesses deal with information management in a fragmented way, creating procedures and management policies that are peppered with inaccuracies. When you use a Records Management Company to manage your business critical records and files you will benefit from secure transport and storage services. You just have to pack your records and the professionals will transport them to their secure facility for proper filing and protection.

A records management company uses a state-of-the-art secure document management facility that was designed specifically for the retention of highly classified documents, which means you will have peace of mind knowing your information will be safe no matter what the situation. These companies have created a fully-functional, fully-compliant in-house records management system. They have designed and implemented a secure storage and tracking system that meets all of your business requirements.

A records management service provides a facility that is equipped with a fireproof, climate-controlled vault which ensures the proper storage of your sensitive documents. They provide all of the tools you need to create a highly secure and strictly regimented document management program. Using an offsite storage location will provide you with an added level of security. The document management systems employed will help you limit operational and legal risks, while at the same time decreasing operating costs. A quality records management controlled facility will include: intrusion detection and alarm systems, a climate controlled environment, physical access control systems, fire detection and suppression systems, 24 hour security monitoring, motion detectors on all internal and external exits, loading docks, and doorways, and electronic data storage and tracking. As well, magnetic media is stored in a secure temperature and humidity controlled vault which is ideal for this highly sensitive material.

When you hire a record management company, you will avoid risky chain of custody breaches. Your physical documents can be stored, retrieved, scanned, and refiled all in a single location which greatly reduces the risk of document mishandling. The company is also able to create document-level audit trails, which are extremely valuable should your organization ever need to verify a document’s history as part of a legal investigation. Outsourcing your document storage and management is a great way to reduce the risk of compliance violations and the costs that are often associated with these mistakes. You will be provided with a plan that’s specifically tailored to your business needs, complete with conversion processes, retention scheduling, information security, and enhanced privacy. Best practices are followed closely and consistently so that your documents are always well protected.

The storing and managing of your documents in a secure records management facility will help your business cut your costs significantly. Document storage and management services may be just what your business needs to stay competitive in today’s market. Check out what a records management company can do for you by learning more about document storage and tracking services.

About the Author: If your business is in need of

document storage and tracking Ontario

or

secured certified destruction Ontario

then give the leaders in document security a call.

Source:

isnare.com

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